Pay people back

1. Open Reimbursements. Outstanding lists what is approved and not yet paid, per person.
2. Select the reports to pay and choose Create batch. Each goes out on its own.
3. Choose how you will pay: by hand, by payroll, or by bank file.
4. When the money has gone, choose Mark paid and add the date, who paid and a reference if you have one.

The payee is told when you mark a batch paid, and can confirm it with It arrived. Approved reports with only non-reimbursable expenses appear under Nothing owed, where Mark as paid elsewhere closes them.

If a payment comes back, Record failure shows the money as owed again, puts the reason on the report and tells the payee. Nothing is sent again until someone pays it again.